Location: Arkansas
Position Type: Full-Time, Non-exempt
Reports to: Deputy Director, Arkansas
Operational Oversight: Managing Director of Integration and Impact
Position Summary
Teen Health Arkansas (THAR) is seeking an organized and proactive Office Manager to support the daily administrative and operational functions of the organization. This role ensures that office operations run smoothly, staff have the resources they need to succeed, and systems supporting programs, partnerships, and fundraising remain organized and efficient.
The Office Manager serves as the administrative backbone of the organization, coordinating office logistics, supporting staff and leadership, managing records and systems, and assisting with basic financial and operational processes.
Office managers play a key role in keeping organizations running efficiently by overseeing administrative functions, coordinating staff needs, and ensuring office systems and procedures operate smoothly.
Key Responsibilities
Office Administration
- Manage daily office operations and administrative systems
- Serve as the first point of contact for phone calls, visitors, and partner inquiries
- Maintain filing systems, digital records, and organizational documentation
- Order and maintain office supplies, equipment, and materials
- Coordinate office maintenance, vendors, and service providers
Staff & Leadership Support
- Provide administrative support to leadership and program staff
- Assist with meeting scheduling, logistics, and preparation of materials
- Track action items and follow-ups from staff meetings
- Coordinate internal communications and updates
Financial & Operations Support
- Process invoices, receipts, and basic expense tracking
- Assist with grant documentation and reporting materials
- Support payroll and timesheet documentation processes
- Maintain internal financial records and documentation
Human Resources Support
- Assist with onboarding new staff (workstation setup, orientation materials)
- Maintain employee records and administrative HR files
- Support staff training logistics and documentation
Events & Program Support
- Assist with logistics for meetings, trainings, and community events
- Coordinate travel arrangements and staff schedules when needed
- Support the preparation of materials for workshops, trainings, and conferences
Other Duties as Assigned
- Support additional program activities and organizational events as requested
- Provide general program support during non-training periods, including resource development, partner follow-up, and event assistance
Qualifications
- 3+ years of administrative or office management experience preferred
- Experience in nonprofit or community-based organizations is a plus
- Strong organizational and project management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office, Google Workspace, and basic financial tracking systems
- Ability to manage multiple priorities and maintain confidentiality
Preferred Skills
- Experience supporting grants or development activities
- Familiarity with nonprofit operations and compliance
- Ability to work independently in a fast-paced, mission-driven environment
- Strong attention to detail and problem-solving skills
Why Join Teen Health Arkansas
Teen Health Arkansas works to build the capacity of communities to support young people’s health, leadership, and well-being. Our programs focus on youth leadership, reproductive health education, mental health support, and systems change.
The Office Manager plays an essential role in helping our team operate effectively so we can continue expanding opportunities for youth across Arkansas.
Compensation and Benefits
- $45,000-$55,000 annual salary (commensurate with experience)
- Teen Health Arkansas is a branch of Teen Health Mississippi. Teen Health Mississippi/Teen Health Arkansas contributes to employees’ retirement contributions and medical, dental, and vision insurance. Our benefits package includes generous paid holidays and paid time off.
Application Requirements and Process Requirements
Required Documents
- Cover letter
- Recent resume
- Employment Application Form
- Contact information for three professional references who can speak to the candidate’s work ethic and character
Process
We will have a rolling application process, but applications received before May 30, 2026, will have priority. The position may be filled prior to that date.
- Applicants should email their application materials to contact@teenhealthar.org.
- Once we have received all materials from a candidate, we will notify the candidate that we have a complete application.
- After a review of applications received, we will schedule brief phone interviews with candidates meeting required qualifications. Candidates advancing to the later stages of the process will be asked to respond to open-answer questions, a job-related task, and a final interview. Candidates may be rejected at any point in the process.
- The interview process will include thorough driving records and a social media background check as well as civil, criminal, and abuse background checks.
- Submission of this application gives THMS permission to run a soft background check on the applicant.
- Teen Health Arkansas (THAR) is a branch of Teen Health Mississippi (THMS) and is subject to all rules and regulations of the parent company.